LK METROLOGY PRIVACY POLICY

LK METROLOGY PRIVACY POLICY

LK Metrology is committed to ensuring the privacy and security of your personal data in line with data protection legislation and more specifically, the General Data Protection Regulation (GDPR). 

Looking after the personal data that you share with us is very important, and we want you to be confident that your personal data is kept safely and securely and to understand how we use it.   

We have published this notice to help you understand how we collect and process your personal data, and what your rights are in relation to this. 

Data Protection – Contact Information 

UK  

Hannah Mills, HR Manager 
Hannah.mills@lkmetrology.com  

Belgium/France/Germany  

Ann Ceulemans, HR Manager 

Ann.ceulemans@lkmetrology.com   

Italy  

Benedetta Bicceri, IT Manager 

benedetta.bicceri@lkmetrology.com  

USA  

Ken Waterfield, CFO 

Ken.waterfield@lkmetrology.com  

China  

Paul Druce, General Manager 

Paul.druce@lkmetrology.com  

 All personal data obtained and held by the Company will:  

  • be processed fairly, lawfully and in a transparent manner; 
  • be collected for specific, explicit, and legitimate purposes; 
  • be adequate, relevant and limited to what is necessary for the purposes of processing; 
  • be kept accurate and up to date. Every reasonable effort will be made to ensure that inaccurate data is rectified or erased without delay; 
  • not be kept for longer than is necessary for its given purpose; 
  • be processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures; 
  • comply with the relevant data protection procedures for international transferring of personal data; 

You have the right: 

  • to be informed; 
  • to access your data; 
  • for any inaccuracies to be corrected (rectification); 
  • to have information deleted (erasure); 
  • to restrict the processing of the data; 
  • to portability; 
  • to object to the inclusion of any information; 
  • to regulate any automated decision-making and profiling of personal data. 

How do we obtain your personal data? 

  • when you register on our website, providing your personal data and online identifiers such as your IP address; 
  • when you provide our representatives with your business card; 
  • when you contact us and provide your information via telephone; 
  • when you send us your details as part of a job application; 
  • when we obtain your data from representatives of your company; 
  • when a third party provides us with your personal data and you have given them consent to share your personal data with third parties; 
  • when you enter any of our premises where CCTV may be used (where this is the case, clear signage will be displayed to inform you that you are being recorded on CCTV). 

Categories of personal data that we collect: 

  • Contact information such as name, address, email address and telephone number 
  • Your career history if you have sent us a job application 
  • Online identifiers, such as your IP address. For further information on our use of cookies and tracking, please view our cookie policy. 

Purposes for processing your personal data 

When you supply us with your personal data, we may process this for the following reasons: 

  • to fulfil our contractual obligation towards you or your company, such as to quote or supply you with goods or services, or to respond to communications that we may receive from you; 
  • to carry out our legitimate business interests by responding to your enquiries, including job applications; 
  • to provide you with information on our products, services and special offers (with your consent); 

The privacy impact of the processing of your personal data is low, as we only process your data in a professional capacity to provide you with our goods and/or services, or to respond to your queries. 

If you are a job seeker who has applied for employment with us, we process the data you have supplied us with to ensure a fair recruitment process. 

LK Metrology will not use your personal data for any purpose other than the purpose(s) in which we have outlined above. 

Where we store your information 

We store your data in a number of different locations, depending on what the data is and what we need to do with it. We may hold your data in one or a combination of the following locations: 

  • Electronic filing systems secured on our server 
  • Our Customer Relationship Management (CRM) system 
  • Our Material Requirements Planning (MRP) system 
  • Our Marketing system 
  • Email system 
  • Telephones – by storing your contact information in mobile telephone address books 
  • In manual paper files 

Who do we share your personal data with? 

We will share your data internally within LK Metrology Ltdin line with the reasons outlined above for processing your personal data.  

Your personal data will not be shared with third parties, unless we are required to do so in order to fulfil your requests for products or services, or to perform a contract that we have with you. This may include our parent company and/or unaffiliated third parties working on our behalf such as agents, dealers, vendors and suppliers. 

The Data Protection policies of the third parties mentioned above will be reviewed to ensure that they are compliant with Data Protection legislation, to further safeguard your/our interests. 

Transfer of data outside of the European Economic Area (EEA) 

As we are a company with global operations and partners outside of the EEA, your data may be shared outside of the EEA 

Wherever transfers of data outside of the EEA occur, LK Metrology will put in place appropriate provisions to ensure that there are strict rules regarding both the confidentiality and security of your information i.e. restricted access, encryption or password protection. To find out more about this, please contact us. 

How long will we retain your data for? 

We will retain your data for as long as it is necessary for the purpose in which it was originally processed, while also recognising applicable statutory limitation periods. 

Objections and Complaints  

If you have any objections and/or complaints in relation to how we process your personal data, we ask that you contact us to try to resolve this matter. 

You are also welcome to lodge a complaint with the relevant data protection authority in the country in which you reside. 

Should you no longer wish to receive information from us that you previously requested, you may opt out by contacting us at marketing@lkmetrology.com or select the unsubscribe option from the mailing/newsletter that you may have requested. 

Automated Decisions 

As part of the processing of your personal data, decisions may be made by automated means. This means we may use customer (past/present/prospective) data for internal analysis to achieve quality in business processes, i.e. operational or transactional data, interaction data, customer-profile data and demographic and behavioural data may be used as support for automated decision-making, all aimed to create and maintain good business relationships with all types of contacts. 

This privacy notice was last updated on 6th February 2020. 

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